"We have visitors, please entertain them", the boss said to his subordinate.
"Good morning, Ma'am, what can i do for you? she said.
Good morning, she replied. I am from Commission of Audit. I am now conducting audit regarding Fire Code Fees Collection. Where is your last OR issued?" The woman said. She signed the last OR dated March 16, 2011, Wednesday.
Now, how much is your cash on hand? she added. She did cash count as soon as she arrived the office. The cash on hand was 2,005.00. The woman did not know if it tallies with the Official Receipt and the cash on hand. Immediately, she borrowed the files on deposited and its deposit slip at Land Bank of the Philippines. She also borrowed the Official receipt at 52 stubs all in all or 2600 pieces Official receipt issued since the last audit conducted on October 21, 2010.
The auditor informed the woman or personnel incharge that she will make her own report base on official receipt issued and amount deposit with the cash on hand if it tally or not by friday, March 18, 2011. Thanks be to God, the Official receipt issued is equal to the amount being cash counted that day.
On Friday, the auditor informed the personnel incharge that there was overdeposit but still she cannot figure out how much it was. So she will follow the records of the office, for it is in favor of the government for the overdeposited amount. She said, she will be going back to the regional office for some important matters to attend to that is why she cannot finalize yet the report.
By Monday, March 21, 2011, the auditor informed the personnel informed that there is a undeposited amount of 480.70 and that she gave her own record made base on official receipt and deposits counter checked. Indeed, there is 480.70. She return the official receipt borrowed and the records to let the personnel find the 480.70. The balance sheet is not balance on amount collected against deposits up to present including the amount cash on hand. As soon as the records are returned the personnel recheck all the papers but cannot find the mistake until 6pm of Monday.
Early morning of Tuesday, March 22, 2011, very early in the morning, the personnel incharge recheck all the official receipts or 52 stubs one by one to find out where did it wronged. She find out that the auditor count 80 pesos instead of 50 pesos based on official receipt number 10345458 if as she remembered.Therefore the collection will be minus 30.00. And then check record on deposits and the personnel incharge found out that instead of 1280.50 pesos, the auditor only count 1280.00.Therefore the deposit column is added 0.50 cents. And also at collection, instead of 156.00, she count 156.20 Therefore, the collection column is minus 0.20 cents. She is so worried because there is still 450 pesos lacking. At last she found out that base on record of the auditor, the deposit column again has 2,450.00 instead of 2,950. Therefore, the deposit column is added 450. The personnel incharge get the absolute value of /0.30/, /-0.20/, /-30.00/, and /450.00/, which is 0.50, 0.20, 30, and 450 is equal to 480.70 pesos. After 4 hours of recheck of that Tuesday, all are in placed. As soon as possible, the personnel informed the auditor that it is now balance.
Finally, all are in placed and balance.
That what has transpired since last week, March 16, 2011 to March 23, 2011 at the Office where I work. Thanks to God for helping and guiding me in my work. I am grateful that God has always there for me and never leave me. Praise God for His wonderful work in my life.